Still managing user accounts with spreadsheets and good intentions? You’re not alone. A surprising number of growing companies are stuck in the manual provisioning twilight zone—too big for the “just wing it” approach, but not quite ready to tackle enterprise-grade identity management solutions that require consultants and six-month implementations.
Here’s the thing: while you’re busy manually creating accounts and hoping you remember to disable them when people leave, your “simple” approach is quietly bleeding money. A lot of it.
Let’s crunch some numbers and figure out exactly how much your manual user provisioning is really costing—because the results might surprise you (and definitely justify that automation project you’ve been putting off).
New Employee Onboarding:
Here’s the breakdown of that 3.5 hours (because we know you’re wondering):
Role Changes and Updates:
Employee Offboarding:
Quick Math Check: For a 200-person company with 20% annual turnover:
Orphaned Accounts: Manual processes miss things. Studies show that 80%+ of former employees still have access to company systems after leaving.
Even a smaller security incident can be costly and disruptive.
Compliance Issues:
Manual provisioning makes compliance audits feel like a game of Russian roulette with regulatory fines.
Day-One Delays: When new hires can’t access their tools on day one, productivity suffers:
Help Desk Tickets: Manual processes generate more support requests:
For that same 200-person company: ~15,000 SEK annually in extra help desk costs.
Manager Time Tax: Don’t forget about the time managers spend:
Here’s where manual provisioning gets expensive: the compound interest of technical debt.
Delayed Projects: When your IT team spends 30% of their time on manual provisioning tasks, strategic projects get pushed:
Scaling Friction: Manual processes don’t scale linearly—they get exponentially worse:
Ready to see your real numbers? Use this formula:
Annual Manual Provisioning Cost =
Conservative Example (200 employees, 20% turnover):
And that’s the conservative estimate that doesn’t include opportunity costs, manager time, or the inevitable security incident.
Now let’s talk solutions. A modern identity lifecycle management platform like Adcyma typically costs 30-80 SEK per user per month. For our 200-person company, that’s 70,000-190,000 SEK annually.
ROI calculation:
Even if you cut our estimates in half (because you’re optimistic about your manual processes), you’re still looking at 300%+ ROI in year one.
“We only have 50 employees—automation is overkill.”
Let’s check that math:
Still overkill? We didn’t think so.
Modern identity lifecycle management isn’t the complex, consultant-heavy monster you’re imagining. Platforms like Adcyma can be deployed in days, not months, and integrate with your existing HR systems through simple REST APIs. Check out our comprehensive documentation to see how straightforward the setup process really is.
Day-one benefits:
Manual user provisioning might feel “simple,” but it’s expensive, risky, and doesn’t scale. The question isn’t whether you can afford to automate—it’s whether you can afford not to.
Every day you delay is another day of:
The good news? Fixing this doesn’t require a six-month project or a team of consultants. Modern solutions like Adcyma are designed for companies exactly like yours—big enough to need automation, smart enough to want simplicity. Our getting started guide shows you exactly how to deploy enterprise-grade identity lifecycle management without the enterprise complexity.
Ready to see what those savings look like in your environment? Calculate your specific ROI with Adcyma and discover why growing companies are choosing automated identity lifecycle management over manual headaches.
Your IT team (and your budget) will thank you.